Category: Board Meeting Minutes

February 18, 2018

Regularly scheduled board meeting. Those present were:
Michael Wise – President
Vickie Heimerman – Vice President
Michael Ball – Secretary
Mary Hill – Treasurer
Agnes Johnson – Zone 1 Representative
Kenny Hughes – Zone 2 Representative
Jeff Hoetmer – Zone 5 Representative
Al Cavallaro – ACC Chairman
Brad Sweet – guest and former President
Those not present were:
Sandra Zeh – Zone 3 Representative
Jason Gragg – Zone 4 Representative

Minutes:
The minutes of the January 21, 2019 were approved as read.

Officer Reports:
President – No report
Vice President – No report
Secretary – No report
Treasurer – Mary has been contacted by local HOAs concerning the neighborhood garage sales.
Pine Ridge is scheduled for June 13-15; Maple Dunes is scheduled for June 6-8.

Zone Representative Reports:
Zone 1 – No report
Zone 2 – No report
Zone 3 – No report
Zone 4 – No report
Zone 5 – David has cleared out his driveway. Willie Cole has been turning off the aerator pump when he is out doors. Jeff will continue to talk with him to get ideas for an enclosure or a reflector – Willie is capable of doing both a design and construction for it.

ACC Report:
The Perez family is planning a new addition at 113 Rainbow Lake Terrace. Approval from the ACC is pending since there is a question about them not being current on HOA dues. We cannot withhold approval for that reason. The Tyler family at 105 S. Forestview is planning a new roof – samples were shown to the Board.

HOA Management Report:
Financial reports and compliance reports were distributed.
HOA Management will provide wording for a collection policy to be added to the new Covenants.

Old Business:
Brad Sweet continued our discussion on the wording of our new Covenants.
Concerning the new sign at 135th and Douglas – Agnes passed around a sample of the sign material. Ashley from HOA Management received a spec for the new sign from a potential vendor.

New Business:
It was agreed to start the process of filing a lien on the Perez property – Mike Wise will make one more attempt to get them to pay before starting the process.
It was agreed to have our neighborhood garage sale on June 13-15 to match Pine Ridge.

Next Meeting:
The next meeting will be on March 18, 2019 at 7PM at 142 S. Forestview.

Michael Ball, Secretary

January 21, 2019

Regularly scheduled board meeting. Those present were:
Michael Wise – President
Vickie Heimerman – Vice President
Michael Ball – Secretary
Mary Hill – Treasurer
Agnes Johnson – Zone 1 Representative
Kenny Hughes – Zone 2 Representative
Sandra Zeh – Zone 3 Representative
Jason Gragg – Zone 4 Representative
Jeff Hoetmer – Zone 5 Representative
Al Cavallaro – ACC Chairman
Brad Sweet – guest and former President

Minutes:
The minutes of the November 19, 2018 meeting were approved as presented.

Officer Reports:
President – No report
Vice President – No report
Secretary – No report
Treasurer – The pile of limbs at the Ellis residence have been cleaned up.

Zone Representative Reports:
Zone 1 – No report
Zone 2 – No report
Zone 3 – No report
Zone 4 – No report
Zone 5 – It was reported that Willie Cole has been turning off the aeration pumps on his property – or that one or both had malfunctioned. Jeff took the action to speak with Willie about the issue and to propose some noise-reduction options. He will report back to the Board next month.

ACC Report:
The ACC had approved a shed at the Reichenberger residence at 209 S. Forestview but the plan was rejected by the city because the location was in the flood plane. The revised plans were approved by the city and the ACC.

HOA Management Report:
Financial reports and compliance reports were distributed.

Old Business:
We are waiting for bids to install a Rainbow Lakes sign on the fence at 135th and Douglas.
The agreement with Waste Connections was approved. They will re-publish the advertising flier to eliminate confusion about the HOA Board’s approval of the advertising. The agreement provides for a free annual dumpster for neighborhood cleanup if we can get 75% participation from the HOA population – currently we are at 38%.
Brad Sweet began a review of changes to the proposed new covenants. He documented multiple changes to the existing revision. This review will continue at the next Board meeting.

Next Meeting:
The next meeting will be on February 18, 2019 at 7PM at 142 S. Forestview.

Michael Ball, Secretary

November 19, 2018
Regularly scheduled board meeting. Those present were:
Michael Wise – President
Vickie Heimerman – Vice President
Michael Ball – Secretary
Mary Hill – Treasurer
Agnes Johnson – Zone 1 Representative
Kenny Hughes – Zone 2 Representative
Jason Gragg – Zone 4 Representative
Jeff Hoetmer – Zone 5 Representative
Ashley Derrett – HOA Representative
Brad Sweet – guest and former President
Bev Smiley – guest and member of Covenants Committee
Becky Kennedy – guest and member of Covenants Committee
Those not present were:
Sandra Zeh – Zone 3 Representative

Minutes:
The minutes of the October 15, 2018 meeting were approved as corrected. The HOA Representative was Ashley Derrett, not Ashley Brown.

Officer Reports:
President – No report
Vice President – No report
Secretary – No report
Treasurer – No report

Zone Representative Reports:
Zone 1 – There is an illegally parked trailer in Zone 1. It is apparently owned by a new resident and is being used for moving purposes. A notification of violation letter will be mailed when the name and address can be determined.
Zone 2 – No report
Zone 3 – No report
Zone 5 – No report

ACC Report:
No report

HOA Management Report:
Financial reports including the balance sheet, income statement, check register, prepaid assessments and unpaid assessments were distributed.
It was approved for HOA Management to transfer $6,500 from the checking account to the savings account. This was a temporary loan to pay for the emergency tree removal before the annual dues were received.

New Business:
Quotes for a new sign to be installed on the fence at Douglas and 135th Street are being received. There is special consideration that the sign will be attached to a member’s fence and not free-standing.
A proposal for mowing services from Pote Lawn Services was received. The proposal for a 2-year agreement was considered and accepted.
A proposal for trash collection services was received from Waste Connections. They are offering a discounted rate to the HOA membership. The proposal includes a semi-annual dumpster for the community cleanup. The only request was to use the HOA mailing list for the advertisement. The proposal was accepted by the Board with the request that a copy of the mailing advertisement be provided to the Board.

Old Business:
The new proposed Covenants were discussed. Members of the voluntary committee were invited to the discussion. The committee proposals were included in a version of the Covenants that were not published for the board. This latest version of the Covenants will be distributed as soon as possible. The committee reported the following negative comments about the process of developing the new covenants:
any new covenants will be difficult to get approved by the HOA membership because they appear to be too oppressive – especially when the covenants are more stringent than the laws of the City of Wichita. At the next meeting we will consider the latest version of the covenants and begin the process of finalizing it for approval by the membership.

Next Meeting:
The next meeting will be on January 21, 2019 at 7PM at 142 S. Forestview.

Michael Ball, Secretary

Regularly scheduled board meeting. Those present were:
Mike Wise – President
Vickie Heimerman – Vice President
Mike Ball – Secretary
Mary Hill – Treasurer
Agnes Johnson – Zone 1 Representative
Kenny Hughes – Zone 2 Representative
Sandra Zeh – Zone 3 Representative
Jeff Hoetmer – Zone 5 Representative
Brad Sweet – guest
Ashley Brown – HOA Management

Minutes:
The minutes of the September 24, 2018 organizational meeting were approved as posted.

Officer Reports:
President – No report
Vice President – No report
Secretary – No report
Treasurer –
The expenses paid this month included:
tree removal from the common area
expenses for the annual meeting – printing and postage
management fees
monthly HOA financial reports were included with the handouts
Mary has a membership list that she will distribute to the board members –
includes names, addresses, email addresses and zone numbers.

Zone Representative Reports:
Zone 1 – No report
Zone 2 – No report
Zone 3 – No report
Zone 5 – No report

ACC Report:
No report

HOA Management Report:
Financial reports were distributed

Old Business:
Web site updates: Patrick Trant will be contacted to either make the updates or validate the Secretary to make the updates.

Covenants:
Proposed changes to the Covenants were emailed to all board members – they included the currently approved 2014 Covenants that were modified by the previous board, the HOA Management and approved by the lawyer. After the rejection by the HOA Membership, a special committee was appointed to make further suggestions. The task of this Board is to complete the revisions, get the lawyer approval and distribute to the membership for approval. At the next Board meeting, the special committee will be invited to assist in making the final revisions. These revisions will be given to the lawyer for evaluation.

Common area work day:
One Westar transformer box has been cleaned and repainted. Further work on cleaning and repainting more boxes is tabled until next spring.

Aeration Equipment:
No action.

New Business:
Brad Sweet has started a newsletter to be published as soon as possible. The goal is to distribute a newsletter 2 or 3 times per year. The plan is to include notes from the annual meeting, a financial report and information about the new Covenants.

There is a concern about the use of proxies at the membership meetings. At the last meeting, many proxies were allowed that were not strictly legal. The membership must be reminded how to use proxies legally. There was some discussion about using absentee ballots in addition to proxies but that will require a change to the bylaws.

The Board agreed that better communications to the membership is vital – especially as preparation is made to approve the new Covenants.

Next Meeting:
The next meeting will be at 7:00PM on November 19, 2018. The location will be at 142 S. Forestview.

Michael Ball, Secretary

September 24, 2018 at 7:00 PM. 142 S. Forestview in Wichita.

The purpose of the meeting was to meet the newly elected officers and zone representatives.

Those present were:
     Brad Sweet - current President
     Mike Wise - newly elected officer
     Mary Hill - current Treasurer and newly elected officer
     Vickie Heimerman - newly elected officer
     Jeff Hoetmer - Zone 5 Representative
     Kenny Hughes - Zone 2 Representative
     Michael Ball - newly elected officer
     Agnes Johnson - Zone 1 Representative

Not in attendance was:
     Sandra Zeh - Zone 3 Representative

Brad Sweet opened the meeting with a brief welcome to the new officers and zone reps.

By random drawing there were two officers elected for two-year terms and two officers elected for one-year terms.
     Michael Wise - 1 year
     Michael Ball - 1 year
     Mary Hill - 2 years
     Vickie Heimerman - 2 years

The following officers were then elected to their positions for the coming year beginning October 1, 2018:
     Michael Wise - President
     Vickie Heimerman - Vice President
     Mary Hill - Treasurer
     Michael Ball - Secretary

There was a general discussion of the issues facing the new board - in no order of priority:

Completion of the new Covenants: It was suggested that the volunteer committee which recommended some changes to the proposed Covenants be invited to a meeting to discuss their recommendations.  Also, a fresh set of proposed Covenants will be distributed for further discussion and possible incorporation of the committee's proposals.  There was also some question about the best format of the document - Microsoft Word with a method of underlines, cross-outs, change bars and color coding - to convey proposed changes from the original.  This format will be determined at a future meeting.  Brad Sweet has volunteered to lead the final preparation of the new Covenants along with the presentation to the membership.

Common areas: Organize work days to keep the common areas free from weeds and saplings.

Aeration equipment: Find a better way to suppress the noise from the aeration equipment - especially the unit behind the Cole residence.

Westar transformers: Find a method for cleaning up and/or painting some of the Westar transformer boxes in the sub-division.  The only restriction from Westar is that the serial numbers and other information no be covered.

Communication to our members: Brad Sweet is volunteering to be in charge of a periodic newsletter.  It would be distributed about every three months and probably hand-delivered to the membership by the zone reps and volunteers.

The next meeting will be on October 15, 2018 at 7:00PM.  The location will be at Mary Hill's home at 142 S. Forestview.

Meeting was adjourned at approximately 8:05PM.

Michael Ball, Secretary

 

Rainbow Lakes West 3rd HOA
Annual Meeting, Sept. 15 2018

Called to order 3:02 p.m. at Fire Station #21.
Homeowners present
Carmen Neth David and Jana Pote Kenneth Hughes Fritz Henning
Keith and Rochelle Stutzman Michael Wise Lynn and Kim Guinn Michael Ball
Jeff Hoetmer David Dauffenbach Scott Masterson Jeff and Jule Schauf
Willie and Margie Studemine Agnes Johnson David Pashman Mary Hill
Dan and Becky Kennedy Vernon Just Doug and Jolene Kaufman Lou Anna Rowland
Steve Pickens Phil Sloderbeck Nancy Kyle Baker Jace Schultz
Richard Rose Phil Iwinski Chad Jantz Patti Sweet
Marilyn Kerschen Al Cavallaro Bob Reichenberger
Sandra Zeh Brad Sweet Mark Stolz

President Brad Sweet welcomed homeowners. Board members introduced themselves. Volunteers Scott Masterson and Carmen Neth were selected to be vote counters for this meeting. Volunteers Phil Iwinski and Lynn Guinn were selected to review and confirm the meeting minutes once written.

I. President’s Report – Brad Sweet
A. Accomplishments of the 2017-18 HOA Board
• Completed first trial year with HOA Management Services (HOAMS)
• Filed first HOA tax return
• Collected info for an HOA directory (still in progress)
• Held special membership meeting regarding covenant changes (May 3); changes did not pass
• Formed a committee of concerned homeowners to propose further covenant revisions
• Replace rusty mailbox
• Purchased two new maps of the neighborhood
• Repaired electrical outlets at Maple entrance
• Repaired lake aerators twice
• Cleaned up weeds on common property
• Put up Christmas lights at front entrance
• Contacted city to sweet streets following asphalt repair
• Provided free dumpster over two weekends
• Updated street signs to specify North/South Forestview
• Coordinated neighborhood garage sale
• Cut rough grass on the wetlands
• Cut pipes in lake (Mike Wise)
• Remove downed willow tree in Reserve A (in process)
• Removed dead pine tree at Maple entrance
• Removed huge fallen cottonwood tree 12 feet in diameter
• Installed NO DUMPING signs off 135th street
• Held ten board meetings, one special meeting, and one annual meeting
• Collected dues from all but two residents
B. Unmet goals of the board
• Covenants update
• By-laws update
• Welcome committee for new residents

II. Treasurer’s Report – Mary Hill
Chase Bank checking account $3,311.85
Intrust Bank checking account $2,449.87
Intrust Bank savings account $19,071.62
Total assets $24,832.94

Discussion
Carmen Neth: What was the name of the attorney used for covenant revisions?
Brad: HOAMS provided attorney; we do not know the name.
Mark Stolz: Where (on document on display) is the expense for large tree removal?
Brad: Bill has not been received yet; that expenditure will show up on next year’s report.
($6500 for large tree removal, $1500 for willow tree removal)
Richard Rose: Asked about the difference between beginning of year balance and end of year balance.
Phil Iwinski agreed to provide the board with information regarding beginning account balance.

III. Architectural Control Committee (ACC) Report – Al Cavallaro
Approved work for 2017-18
• 2 sheds
• 3 driveways
• 3 fence projects
• 1 siding/window project
• 1 deck
• 1 roof
• 1 landscape project
• Updated approved shingles list

IV. New Business – Brad Sweet
Volunteer Jace Schultz was selected as time keeper for discussion speakers.
A. Continuation of contract with HOAMS
• History of our relationship with HOAMS (Began contracting with them Aug. 2017; received 10% discount for paying in full for the year)
• Services provided by HOAMS
• Will need $50 dues increase to continue with HOAMS or volunteers to step forward and take board positions in order for the HOA to function properly.
Lynn Guinn moved to retain full services of HOAMS
Patty Sweet seconded the motion.
Discussion
David Pote: Will we receive the 10% discount again this year if we pay up front?
Brad: Yes; the amount stated includes the discount.
Carmen Neth: What is the progress on updating the covenants?
Brad: The new board will continue working on covenants and another special meeting will be called to vote on them.
Carmen Neth: Will we have to pay additional money to the attorney?
Brad: Yes, we will likely have to pay the attorney to go over the new proposed changes.
Jeff Schauf: Where does the money come from?
Mary: Homeowner’s dues.
Brad: It will require a dues increase.
Richard Rose: Why does the contract with HOAMS say $3.55 per household?
Mary: That is the how the total fee for use of HOAMS was determined; it was not an additional charge. We are paying one month’s fee this month because our contract with HOAMS expired last month, one month shy of the annual meeting when members can vote on whether to retain them.
Mike Wise: How will HOAMS be paid if a dues increase is not approved?
Mary: They will be paid from the reserve account.
Mary Hill called for the question.
Brad restated the motion to retain full services of HOAMS for the 2018-19 year.
Vote: the motion passed.

B. Dues increase
• HOA will eventually run out of reserve funds without an increase in dues.
• 2011 was the last dues increase.
Mary Hill moved to increase dues by $50 per year effective Oct. 1, 2018.
Dan Kennedy: seconded the motion.
Discussion
Dan Kennedy: Can we discontinue the use of HOAMS if we become dissatisfied with their services?
Brad: Yes
Al Cavallaro: Will the dues increase take effect this year?
Brad: Yes
Lynn Guinn: With upcoming tree expenses, will $50 be enough?
Brad: This was an unusual year. Our reserve account is enough to cover those expenses.
Phil Iwinski: What is a reasonable amount of reserve to have? Is $20,000 too high?
Becky Kennedy: If additional funds are needed, the board can call for a special assessment to be approved by the homeowners.
Brad: This requires approval of 60% of entire membership and a special meeting.
Jace Schultz: Is the reserve account in a money market account?
Mary : Yes – a money market account at Intrust Bank.
Mike Wise called for the question.
Brad restated the motion to increase dues by $50 (to $150 per year per household) effective Oct. 1, 2018.
Vote: the motion passed.

V. Proposed Budget
• Mary: proposed budget projected on screen
• Shows a net loss of $764 if all funds projected are expended. The tree expenses were unprecedented and unexpected.
Mark Stolz moved to accept proposed budget.
Doug Kaufman seconded the motion.
Discussion
Jace Schultz: Can changes be made to the type of accounts holding HOA funds?
Mary: Yes, but the new board would discuss it.
Question (name?): Are we contracted for mowing expenses this year?
David Pote: Yes, but this is the second year of a two-year contract.
Brad: The new board should ask for new bids.
Lynn Guinn: Should the budget be amended to reflect the $8,000 expenditure for the tree work?
Mary: No; that budget is just a projection.
Brad: The bill may be received/paid before the end of September (the current year).
Jana Pote: Board encourages homeowners to maintain trees surrounding the lake on common property in order to prevent large expenditures in the future.
Vote: the motion passed.

Note: The board doesn’t feel the need to share the five-year plan because it is just projected, not factual.
VI. Election of board members
• Three (possibly four) officer positions need filled.
• Job assignments (president, vice president, treasurer, and secretary) are determined by new board members.
• Nominations for officers:
o Michael Wise
o Vicki Kampschroeder (absent, nominated by Richard Rose)
o Michael Ball
o Mary Hill
Vote: yes to all.
• Volunteers for zone reps:
o Zone 1: Agnes Johnson
o Zone 2: Kenny Hughes
o Zone 3: Sandra Zeh
o Zone 4: —none—
o Zone 5: Jeff Hoetmer
• All ACC members have volunteered to serve another year.
VII. Other Discussion
Scott Masterson: What has happened with the process of updating the covenants?
Becky Kennedy: Committee met and presented recommendations to the board.
Willie Cole: Can a timer be installed on the aerators in the lake? The noise is a problem, and it would save money not to run them constantly.
Brad: New board should discuss this.
Thanks to Dave Dauffenbach for his work on the lake aerators (no charge to HOA other than materials) and to Michael Wise for removing metal posts in the lake.

Brad adjourned the meeting at 4:44 p.m.

Agenda Items
Rainbow Lakes West 3rd HOA
August 20, 2018

Called to order 7:04 p.m. at the home of Mary Hill.

Introductions
Kyle Baker Jana Pote Mary Hill
Kenny Hughes Brad Sweet Ashley Derrett
Agnes Johson Keith Stutzman Dee Means
Mike Wise

Minutes
• Approved July board meeting minutes

Kyle Baker – new homeowner
Concerned about broken willow tree near the lake; unsure whether the tree is on common property or on her property, but broken branch could be a problem if it falls. Ashley D. will call a tree company to diagnose the problem. She also wants to paint her home and wonders about ACC approval. The board advised that at this time the HOA does not have the authority to approve or reject paint colors and told her it was OK to proceed.

Officer’s Reports
• President – Brad
o Brad has placed a number of “No Dumping” signs in the area at the west end off 135th street. It is the board’s hope that residents and non-residents alike will respect the no dumping directive.
• Vice President – Dee: no report
• Secretary – Jana : no report
• Treasurer – Mary : HOA is in good financial condition. Intrust Bank checking account has a balance of $2,448.47; savings account balance is $19,066.31. She asked about whether HOAMS has billed us yet for services provided beyond the July end-of-contract date. Ashley will inquire about this.

Zone Rep
• Agnes – 1 : no report
• Ken – 2 : no report
• Mike – 4 : no report
• Keith – 5 : Lake aerators are repaired and operating in the lake at this time. The resident who did the work has not submitted a bill and normally does not charge for his work. The board, however, would like to have receipts for all supplies in order to reimburse him for all costs.

HOA Management
• Finances: see treasurer’s report
• Community Management
o Inspections: continuing
• Phone/neighbor Directory: no discussion

Old Business
• Covenants – Next steps – Board
o The newly-elected board will likely have to proceed with this process following the annual meeting.
• Fallen tree status – Brad
o 12-ft. diameter tree needs removed. Tree company will be doing this work once the ground is dry enough. He will also remove another broken tree that could cause damage if it falls as well as the dead tree at the front entrance.

New Business

Annual meeting Location & time: Sept. 15, 3:00 – 5:00 p.m., Fire Station at 21st and 135th West.
Agenda Items:
Dues increase of $50
HOA Management – continuation of contract
Mary – financial report
Election of new board members

Adjourned at 8:04 p.m.

Agenda Items
Rainbow Lakes West 3rd HOA
July 16, 2018

Meeting was called to order by Brad at 7:03 p.m

Introductions / Attendees:
Brad Sweet Becky Kennedy
Mike Wise Jana Pote
Ashley Derret (HOAMS) Dee Means
Kenny Hughes Agnes Johnson
Keith Stutzman Al Cavallaro
Jane Cavallaro Terri Wolfe (HOAMS)

Minutes
Reviewed and approved June board meeting minutes
Officer’s Reports
President – Brad
• Fallen/dead trees on north side of the lake; tree guy (John Voth, Twin Rivers Tree Trimming, insured/bonded) is ready to go and waiting for the board’s approval of his $6,500 bid. Board approved bid and will contact John to begin the work when his schedule permits.
• Board encourages homeowners to keep volunteer tree growth under control in common areas adjoining their properties.
Vice President – Dee
No report
Secretary – Jana
No report
Zone Rep
• Agnes – 1
A homeowner called with a concern about unsightly garden stakes that a neighbor had placed near the fence. The board advised that this is not an HOA board issue and should be dealt with neighbor to neighbor.
• Ken – 2
No report
• Mike – 4
No report
• Keith – 5
(I didn’t take very good notes on this part – please help me fill in the gaps! This is all I wrote down, and now I don’t recall what was actually asked/said.)
Al Cavallaro – replacing deck boards – replace/maintain
Other house – windows/siding replaecment
HOA Management
• Finances – in good shape
• Community Management
o Inspections – nothing new to report
• Phone/neighbor Directory – waiting for board’s approval; we will look it over
Old Business
• Covenants – Latest recommendations from review committee – Becky Kennedy
Next steps:
 Committee members have volunteered to help deliver information door – to – door
 Becky recommended the addition of “A Covenant Community” signs to the entrances so that new buyers will be aware that there are covenants.
 Brad will email new suggested revision to the board prior to the next monthly meeting for review. Board will discuss them in August. The board does not wish to hurry the process.
• New maps – Mary
Mary has them; they will be helpful at the annual meeting.
• Aerator update – Keith
Two pumps, each runs three aerators; one pump is currently in for repair and should be back soon. Lake looks murky right now; this is common this time of year. It typically clears up on its own.
• Pipes in lake (Richard Rose) – Mike
A BIG thank you to Mike Wise for spending three weekends working on removal of the sawed-off pipes in the lake. The board asked him to submit receipts for the equipment purchased for the job.

New Business
• Annual meeting goals & plans will be discussed at the August meeting.
• Waste Management new pricing plans
While having only one trash service coming in and out of the neighborhood would be safer and do less damage to our streets, the board does not feel we can require all homeowners to use the same company. It was suggested that trash fees become part of the annual dues, in which case the HOA would pay trash service for all. But this idea was rejected as we feel people would prefer to choose their own trash service.

Meting was adjourned at 8:29 p.m. Next meeting will be Aug. 20 at the home of Mary Hill.

Rainbow Lakes West 3rd HOA
June 18, 2018

Attendees:
Brad Sweet Richard Rose Janna Geno Becky Kennedy
Ashley Derret Terri Wolfe Dee Means Michael Wise
Keith Stutzman Jana Pote Agnes Johnson Kenny Hughes

Introductions

Minutes
• Approved last board meeting minutes

Officer’s Reports
• President – Brad
• Vice President – Dee
o Concerned about the need for a stop sign near her home on the north side of the lake; frequent near-accidents
o Dee is moving out of the neighborhood but is willing to serve the remainder of her term as vice president
• Secretary – Jana (no report)
• Treasurer – Mary (no report)

Zone Rep
• Agnes – 1
• Ken – 2
• Mike – 4
• Keith – 5

HOA Management
• Finances – all looks good
• Community Management
o Inspections
• Phone/neighbor Directory
o Terri

Old Business
• Covenants – Findings and recommendations from review committee – Becky Kennedy
o Committee members shared suggested wording changes to the covenants.
o Next steps – committee will try to meet once again to refine suggestions based on discussion at board meeting; board will take suggestions under advisement.
• Mowing of rough grass feeding into lake – Brad
• Community garage sale – results, changes for next year – Agnes

New Business
• Fallen LARGE tree behind 132 N. Rainbow Lakes Road – Brad
o HOAMS has obtained two bids for removal of the tree
o Jana moved to hire Twin Rivers to do the work for $4,200; Keith seconded; motion passed
• Dumpster issues & status – Brad; need to have an empty dumpster brought in, full one removed. We will call for pick up once it is full.
• Additional maps – Mary; new maps have been obtained with updated aerial views of the RLW3 addition.
• Aerator update – Keith; three are still working; one has been pulled and is currently being repaired.
• Pipes to pull from lake – Richard Rose; concerned about cut pipes sticking up from the water behind his house; Michael Wise agreed to work on cutting them this coming weekend.
• Keith (?) reported that Air Capital Trash service offers $12 per month for trash service and $4 per month for recycling – better than our current agreement with Waste Connections. This offer is available to all in our HOA.

Meeting was adjourned at 8:55 p.m.

Next meeting will be Monday, July 16, location to be announced.

Rainbow Lakes West 3rd
HOA Board Meeting
Date May 21, 2018

Attendees (check if in attendance)
Brad Sweet (president) Kenny Hughes
Agnes Johnson Terri Wolfe (HOA MS)
Jana Pote (secretary) Mary Hill
Dee Means

The meeting was called to order at approximately 7:00 p.m. at the home of Mary Hill.

1. April meeting minutes Brad
Read and approved last board meeting minutes

2. President’s report Brad
• Covenants are on hold pending volunteer committee report. Becky Kennedy and Bev Smiley, cochairs, will report to the board at the June meeting.
• Current vote count after receiving mailed ballots: 31 – YES, 25 – NO
• May 5th” tree removal and mowing from common area complete; Brad will check to see if more needs to be done to improve water flow.
• No Dumping signs in process
• Homeowner at 132 N. Rainbow Lakes Rd. – question about mowing common area; covenants state that homeowners must mow lake lots to the lake. Board viewed a large aerial photo map provided by the city; Mary will check to see if we can obtain a more current photo map.
• Unpaid HOA dues: board will to begin lien or collection process for any dues two or more years overdue.•
3. Treasurer’s report Mary
Mary has signed the required forms to all bank to send statements to HOAMS.
Finances are in good shape.

4. Zone rep reports Agnes, Kenny
• Agnes: concerns about activity in the neighborhood
• Kenny: concerned about loose gravel on street since road crews finished. A windshield has been broken and a homeowner has slipped as a result of the gravel being on the street. Kenny will call the city to request that they finish cleanup.
•
5. HOA Management Terri
• Next inspections will be Thursday.
• Tried to contact Sunflower Directory – no response.•
6. Old business Brad
• Community Garage Sales – see website for details; suggested that we schedule this for the 3rd week of May next year to coincide more closely with nearby neighborhood sales. Agnes will post the signs prior to the date of the sale.
• Large roll-off dumpsters are scheduled for June 8-18. An empty dumpster will be swapped out on the 13th or 14th.
• Keith Mann helped so much with the tree removal in May that Brad asked the board to approve giving him a gift card to thank him. Mary made a motion to approve purchase of a gift card; Jana seconded the motion; the motion was approved by unanimous vote.
• The board received a proposal from a local trash company regarding new low rates. This was discussed but there was no decision.
• Process for amending the new covenant revision proposals after hearing from the volunteer committee:
*committee chair will bring suggestions from committee
*board will determine whether/how to integrate those suggestions
*new covenant proposal will be mailed or hand-delivered to all homeowners
*zone reps will be asked to host zone meetings OR go door-to-door to answer any questions
(Note to board: Debi and Jason Schuber have agreed to host the Zone 3 meeting since we have no Zone 3 rep.)
*new special meeting date will be determined and publicized in a timely fashion.
• Concerned about how to better communicate with homeowners:
*Every homeowner should be checking the website.
*Does the board think a printed newsletter would be helpful? Some discussion about cost/delivery; or it could be emailed. No decision was made.
*Would a Facebook page be more accessible?
• The next HOA board election will be for three officers, with only one remaining officer still having the one-year remainder of her term to serve. The board is concerned that it is extremely difficult to find volunteers to serve on the board.

The next board meeting will take place June 18 at 7:00 p.m. at the home of Mary Hill, 142 S. Forestview.
The meeting was adjourned at 8:20 p.m.