Author: Michael Ball

June 24, 2019

Regularly scheduled board meeting. Those present were:
Michael Ball – Secretary
Mary Hill – Treasurer
Agnes Johnson – Zone 1 Representative
Kenny Hughes – Zone 2 Representative
Sandra Zeh – Zone 3 Representative
Jeff Hoetmer – Zone 5 Representative
Ashley Derret – HOA Management Representative
Brad Sweet – Former President and Covenant volunteer
Jeff and Julie Schauf – Owner of 152 N. Forestview Court
Randy Osburn – Owner of 164 N. Forestview Court
David Pashman – Owner of 106 N. Rainbow Lake Terrace

Those not present were:
Vickie Heimerman – Vice President

Resigned from the Board:
Michael Wise – Former President
Jason Gragg – Former Zone 4 Representative

Guest Jeff Schauf described a drainage problem that exists at
the back of his property, the property of Randy Osburn and the HOA
common area. The common area is graded too high to allow water
to flow to the lake – during the last rain it flooded his basement.
He handed out a bid from J & J Lawn Care for the work on his
property. He is asking the HOA to grade the common area next
to his property so the water will flow properly. Mary will look
into getting additional quote(s).

Guest David Pashman is requesting help with a flooding problem
behind his property. The storm drain behind his house is
either clogged or is backing up during heavy rain. The recent
rain caused property damage a in neighboring home.

Minutes:
The minutes of the May 20, 2019 meeting were approved as
presented.

Officer Reports:
Secretary – No report
Treasurer – Mary approved the transfer of $6,500 from the
savings account to the checking account to pay current bills.
These funds will be replaced to the savings account after
the Owner dues are received later this year.

The earlier lien filed against the Danler proptery at 125 N.
Rainbow Lake Terrace can now be released – the new roof they
installed complies with the ACC guidelines.

Zone Representative Reports:
Zone 1 – Agnes – the ACC published a list of addresses to
receive new roofing due to the recent hail storm.
Zone 2 – Kenny – two trees at the Maple Street entrance are
dead and need to be removed.
Zone 3 – No report
Zone 4 – No representation.
Zone 5 – Jeff has received comments about the lack of good
communication for the neighborhood garage sale. Also
suggested we think about a neighborhood block party.

HOA Management – Ashley will begin development of the next
newsletter. We also discussed a better process for obtaining
approval of newsletters before they are distributed.

Old Business:
Covenants – Brad Sweet distributed copies of the most recent
proposed Covenants along with a development time-line,
suggestions from Mike Ball and comments from the volunteer
committee. After review, the 16 minor suggestions from
Mike Ball were accepted for publication. His other
suggestions will be modified for later discussion.

Vickie Heimerman was not present at the meeting so she
could meet with the volunteer committee.

It was moved and passed that all future suggested changes to
the proposed covenants from the volunteer committee or from
any Board member must be submitted to Brad Sweet in time for
distribution to the Board before the next scheduled meeting.
At the meeting, the suggested changes will be discussed,
possibly amended and voted up or down by the Board.

Next Meeting:
The next meeting will be on Monday July 15 at 7PM at 142 S.
Forestview.

Annual Meeting:
Will be scheduled for September 21, 2019 at a location to
be announced.

Michael Ball, Secretary

May 20, 2019

Regularly scheduled board meeting. Those present were:
Michael Wise – President
Vickie Heimerman – Vice President
Michael Ball – Secretary
Mary Hill – Treasurer
Agnes Johnson – Zone 1 Representative
Kenny Hughes – Zone 2 Representative
Sandra Zeh – Zone 3 Representative

Those not present were:
Jason Gragg – Zone 4 Representative
Jeff Hoetmer – Zone 5 Representative

Minutes:
The minutes of the April 20, 2019 meeting were approved as
presented.

Officer Reports:
President – No report
Vice President – No report
Secretary – No report
Treasurer – A debit card from Intrust Bank arrived in the name
of a former officer. Mary will contact the bank to insure this
does not happen again.

Zone Representative Reports:
Zone 1 – No report
Zone 2 – No report
Zone 3 – No report
Zone 4 – Absent
Zone 5 – Absent

ACC Report – Due to the recent hail storm, the list of approved
roofing materials must be updated. Some on the current list are
no longer available. The ACC will depend on advice from roofing
companies and from ABC Roofing to approve new materials. Brad
Sweet has already updated the ACC web site with most current
list.

HOA Management Report:
Financial reports and compliance reports were distributed.
Waste Connections reported that 82 of 147 (58%) of the members
have subscribed to the service. Ashley offered to write up a
newsletter to the members – the first one will be published as
soon as possible because of the upcoming community garage sale.

Old Business:
Covenants – There was a discussion about a possible limitation
of the number of cars at a residence – no action was taken.
Brad will send a copy of the latest edits to the ad hoc
committee for review. Mike Wise will send an email to
encourage review of the final comments before the next meeting.

New Business:
None

Next Meeting:
The next meeting will be on June 17, 2019 at 7PM at a location
to be determined.

Michael Ball, Secretary

April 15, 2019

Regularly scheduled board meeting. Those present were:
Michael Wise – President
Michael Ball – Secretary
Mary Hill – Treasurer
Agnes Johnson – Zone 1 Representative
Kenny Hughes – Zone 2 Representative
Jason Gragg – Zone 4 Representative
Jeff Hoetmer – Zone 5 Representative
Brad Sweet – guest and former President

Those not present were:
Vickie Heimerman – Vice President
Sandra Zeh – Zone 3 Representative

Minutes:
The minutes of the March 18, 2019 meeting were approved as
presented.

Officer Reports:
President – No report
Vice President – No report
Secretary – No report
Treasurer – No report

Zone Representative Reports:
Zone 1 – Agnes reported that 180 N. Forestview Circle is under new
ownership and is being offered for lease. She informed the realtor
of the HOA restriction.
Zone 2 – No report
Zone 3 – No report
Zone 4 – No report
Zone 5 – Willie Cole has made no progress on the air pump enclosure.

ACC Report – No report

HOA Management Report:
Financial reports and compliance reports were distributed.

Old Business:
Covenants – Brad Sweet reviewed the recent changes with the
Board and noted that the original committee has also reviewed
the changes. He will make one final clean-up and send it to
the lawyer for review.

New sign – The new sign at 135th Streets and Douglas is
installed.

New Business:
The resident at 158 S. Forestview Court is working on a project
to fill in a swimming pool. They are having problems with
ground water seeping into the pool. No action is necessary by
the Board.

Next Meeting:
The next meeting will be on May 20, 2019 at 7PM at 142 S.
Forestview.

Michael Ball, Secretary

March 18, 2019

Regularly scheduled board meeting. Those present were:
Michael Wise – President
Vickie Heimerman – Vice President
Michael Ball – Secretary
Mary Hill – Treasurer
Agnes Johnson – Zone 1 Representative
Kenny Hughes – Zone 2 Representative
Brad Sweet – guest and former President
Those not present were:
Sandra Zeh – Zone 3 Representative
Jason Gragg – Zone 4 Representative
Jeff Hoetmer – Zone 5 Representative

Minutes:
The minutes of the February 18, 2019 meeting were approved as presented.

Officer Reports:
President – No report
Vice President – No report
Secretary – No report
Treasurer – There are two new homeowners in the Association. There is a
continuing question about late fees on owed balances to the Association.
Is it a percentage of the owed balance or an absolute dollar amount?

Zone Representative Reports:
Zone 1 – Agnes reported damage to a window on her residence by someone
firing a pellet or bb gun. There was a police report filed – there were
no other reports of this manner in the Association.
Zone 2 – No report
Zone 3 – No report
Zone 4 – No report
Zone 5 – No report

ACC Report – No report

HOA Management Report:
Financial reports and compliance reports were distributed.

There was a question raised about the possibility of publishing an HOA
directory. It was agreed that this should be discussed later – after
the new covenants are approved and if we receive a positive response
from the Association members.

Old Business:
Covenants – Brad Sweet distributed an updated version of the proposed
Covenants for further study and comment. It will also be distributed
to the volunteer committee to be assured that all of their concerns are
addressed. There will probably be further updates and membership reviews
plus an upcoming review by an attorney. HOA Management is familiar with
an attorney who specializes in HOA issues.

New sign – Max Metal sent a quote for the new sign to be located at 135th
and Douglas. The size will be 94″ wide by 47″ high for a price of $482.68.
The Board accepted the quote and directed the sign to be installed.

New Business:
Tammy Schmidt, a local real estate broker is offering to purchase and set
up banners and signs for our upcoming neighborhood garage sales. The Board
voted to keep our existing signs and not accept the offer.

We have received no updates from Waste Connections on the participation rate
of our members to the discounted offer. It was decided to wait until the
fall to set up a date for the neighborhood cleanup dumpster to be installed.

Next Meeting:
The next meeting will be on April 15, 2019 at 7PM at 142 S. Forestview.

Michael Ball, Secretary

February 18, 2018

Regularly scheduled board meeting. Those present were:
Michael Wise – President
Vickie Heimerman – Vice President
Michael Ball – Secretary
Mary Hill – Treasurer
Agnes Johnson – Zone 1 Representative
Kenny Hughes – Zone 2 Representative
Jeff Hoetmer – Zone 5 Representative
Al Cavallaro – ACC Chairman
Brad Sweet – guest and former President
Those not present were:
Sandra Zeh – Zone 3 Representative
Jason Gragg – Zone 4 Representative

Minutes:
The minutes of the January 21, 2019 were approved as read.

Officer Reports:
President – No report
Vice President – No report
Secretary – No report
Treasurer – Mary has been contacted by local HOAs concerning the neighborhood garage sales.
Pine Ridge is scheduled for June 13-15; Maple Dunes is scheduled for June 6-8.

Zone Representative Reports:
Zone 1 – No report
Zone 2 – No report
Zone 3 – No report
Zone 4 – No report
Zone 5 – David has cleared out his driveway. Willie Cole has been turning off the aerator pump when he is out doors. Jeff will continue to talk with him to get ideas for an enclosure or a reflector – Willie is capable of doing both a design and construction for it.

ACC Report:
The Perez family is planning a new addition at 113 Rainbow Lake Terrace. Approval from the ACC is pending since there is a question about them not being current on HOA dues. We cannot withhold approval for that reason. The Tyler family at 105 S. Forestview is planning a new roof – samples were shown to the Board.

HOA Management Report:
Financial reports and compliance reports were distributed.
HOA Management will provide wording for a collection policy to be added to the new Covenants.

Old Business:
Brad Sweet continued our discussion on the wording of our new Covenants.
Concerning the new sign at 135th and Douglas – Agnes passed around a sample of the sign material. Ashley from HOA Management received a spec for the new sign from a potential vendor.

New Business:
It was agreed to start the process of filing a lien on the Perez property – Mike Wise will make one more attempt to get them to pay before starting the process.
It was agreed to have our neighborhood garage sale on June 13-15 to match Pine Ridge.

Next Meeting:
The next meeting will be on March 18, 2019 at 7PM at 142 S. Forestview.

Michael Ball, Secretary

January 21, 2019

Regularly scheduled board meeting. Those present were:
Michael Wise – President
Vickie Heimerman – Vice President
Michael Ball – Secretary
Mary Hill – Treasurer
Agnes Johnson – Zone 1 Representative
Kenny Hughes – Zone 2 Representative
Sandra Zeh – Zone 3 Representative
Jason Gragg – Zone 4 Representative
Jeff Hoetmer – Zone 5 Representative
Al Cavallaro – ACC Chairman
Brad Sweet – guest and former President

Minutes:
The minutes of the November 19, 2018 meeting were approved as presented.

Officer Reports:
President – No report
Vice President – No report
Secretary – No report
Treasurer – The pile of limbs at the Ellis residence have been cleaned up.

Zone Representative Reports:
Zone 1 – No report
Zone 2 – No report
Zone 3 – No report
Zone 4 – No report
Zone 5 – It was reported that Willie Cole has been turning off the aeration pumps on his property – or that one or both had malfunctioned. Jeff took the action to speak with Willie about the issue and to propose some noise-reduction options. He will report back to the Board next month.

ACC Report:
The ACC had approved a shed at the Reichenberger residence at 209 S. Forestview but the plan was rejected by the city because the location was in the flood plane. The revised plans were approved by the city and the ACC.

HOA Management Report:
Financial reports and compliance reports were distributed.

Old Business:
We are waiting for bids to install a Rainbow Lakes sign on the fence at 135th and Douglas.
The agreement with Waste Connections was approved. They will re-publish the advertising flier to eliminate confusion about the HOA Board’s approval of the advertising. The agreement provides for a free annual dumpster for neighborhood cleanup if we can get 75% participation from the HOA population – currently we are at 38%.
Brad Sweet began a review of changes to the proposed new covenants. He documented multiple changes to the existing revision. This review will continue at the next Board meeting.

Next Meeting:
The next meeting will be on February 18, 2019 at 7PM at 142 S. Forestview.

Michael Ball, Secretary

November 19, 2018
Regularly scheduled board meeting. Those present were:
Michael Wise – President
Vickie Heimerman – Vice President
Michael Ball – Secretary
Mary Hill – Treasurer
Agnes Johnson – Zone 1 Representative
Kenny Hughes – Zone 2 Representative
Jason Gragg – Zone 4 Representative
Jeff Hoetmer – Zone 5 Representative
Ashley Derrett – HOA Representative
Brad Sweet – guest and former President
Bev Smiley – guest and member of Covenants Committee
Becky Kennedy – guest and member of Covenants Committee
Those not present were:
Sandra Zeh – Zone 3 Representative

Minutes:
The minutes of the October 15, 2018 meeting were approved as corrected. The HOA Representative was Ashley Derrett, not Ashley Brown.

Officer Reports:
President – No report
Vice President – No report
Secretary – No report
Treasurer – No report

Zone Representative Reports:
Zone 1 – There is an illegally parked trailer in Zone 1. It is apparently owned by a new resident and is being used for moving purposes. A notification of violation letter will be mailed when the name and address can be determined.
Zone 2 – No report
Zone 3 – No report
Zone 5 – No report

ACC Report:
No report

HOA Management Report:
Financial reports including the balance sheet, income statement, check register, prepaid assessments and unpaid assessments were distributed.
It was approved for HOA Management to transfer $6,500 from the checking account to the savings account. This was a temporary loan to pay for the emergency tree removal before the annual dues were received.

New Business:
Quotes for a new sign to be installed on the fence at Douglas and 135th Street are being received. There is special consideration that the sign will be attached to a member’s fence and not free-standing.
A proposal for mowing services from Pote Lawn Services was received. The proposal for a 2-year agreement was considered and accepted.
A proposal for trash collection services was received from Waste Connections. They are offering a discounted rate to the HOA membership. The proposal includes a semi-annual dumpster for the community cleanup. The only request was to use the HOA mailing list for the advertisement. The proposal was accepted by the Board with the request that a copy of the mailing advertisement be provided to the Board.

Old Business:
The new proposed Covenants were discussed. Members of the voluntary committee were invited to the discussion. The committee proposals were included in a version of the Covenants that were not published for the board. This latest version of the Covenants will be distributed as soon as possible. The committee reported the following negative comments about the process of developing the new covenants:
any new covenants will be difficult to get approved by the HOA membership because they appear to be too oppressive – especially when the covenants are more stringent than the laws of the City of Wichita. At the next meeting we will consider the latest version of the covenants and begin the process of finalizing it for approval by the membership.

Next Meeting:
The next meeting will be on January 21, 2019 at 7PM at 142 S. Forestview.

Michael Ball, Secretary

Regularly scheduled board meeting. Those present were:
Mike Wise – President
Vickie Heimerman – Vice President
Mike Ball – Secretary
Mary Hill – Treasurer
Agnes Johnson – Zone 1 Representative
Kenny Hughes – Zone 2 Representative
Sandra Zeh – Zone 3 Representative
Jeff Hoetmer – Zone 5 Representative
Brad Sweet – guest
Ashley Brown – HOA Management

Minutes:
The minutes of the September 24, 2018 organizational meeting were approved as posted.

Officer Reports:
President – No report
Vice President – No report
Secretary – No report
Treasurer –
The expenses paid this month included:
tree removal from the common area
expenses for the annual meeting – printing and postage
management fees
monthly HOA financial reports were included with the handouts
Mary has a membership list that she will distribute to the board members –
includes names, addresses, email addresses and zone numbers.

Zone Representative Reports:
Zone 1 – No report
Zone 2 – No report
Zone 3 – No report
Zone 5 – No report

ACC Report:
No report

HOA Management Report:
Financial reports were distributed

Old Business:
Web site updates: Patrick Trant will be contacted to either make the updates or validate the Secretary to make the updates.

Covenants:
Proposed changes to the Covenants were emailed to all board members – they included the currently approved 2014 Covenants that were modified by the previous board, the HOA Management and approved by the lawyer. After the rejection by the HOA Membership, a special committee was appointed to make further suggestions. The task of this Board is to complete the revisions, get the lawyer approval and distribute to the membership for approval. At the next Board meeting, the special committee will be invited to assist in making the final revisions. These revisions will be given to the lawyer for evaluation.

Common area work day:
One Westar transformer box has been cleaned and repainted. Further work on cleaning and repainting more boxes is tabled until next spring.

Aeration Equipment:
No action.

New Business:
Brad Sweet has started a newsletter to be published as soon as possible. The goal is to distribute a newsletter 2 or 3 times per year. The plan is to include notes from the annual meeting, a financial report and information about the new Covenants.

There is a concern about the use of proxies at the membership meetings. At the last meeting, many proxies were allowed that were not strictly legal. The membership must be reminded how to use proxies legally. There was some discussion about using absentee ballots in addition to proxies but that will require a change to the bylaws.

The Board agreed that better communications to the membership is vital – especially as preparation is made to approve the new Covenants.

Next Meeting:
The next meeting will be at 7:00PM on November 19, 2018. The location will be at 142 S. Forestview.

Michael Ball, Secretary

September 24, 2018 at 7:00 PM. 142 S. Forestview in Wichita.

The purpose of the meeting was to meet the newly elected officers and zone representatives.

Those present were:
     Brad Sweet - current President
     Mike Wise - newly elected officer
     Mary Hill - current Treasurer and newly elected officer
     Vickie Heimerman - newly elected officer
     Jeff Hoetmer - Zone 5 Representative
     Kenny Hughes - Zone 2 Representative
     Michael Ball - newly elected officer
     Agnes Johnson - Zone 1 Representative

Not in attendance was:
     Sandra Zeh - Zone 3 Representative

Brad Sweet opened the meeting with a brief welcome to the new officers and zone reps.

By random drawing there were two officers elected for two-year terms and two officers elected for one-year terms.
     Michael Wise - 1 year
     Michael Ball - 1 year
     Mary Hill - 2 years
     Vickie Heimerman - 2 years

The following officers were then elected to their positions for the coming year beginning October 1, 2018:
     Michael Wise - President
     Vickie Heimerman - Vice President
     Mary Hill - Treasurer
     Michael Ball - Secretary

There was a general discussion of the issues facing the new board - in no order of priority:

Completion of the new Covenants: It was suggested that the volunteer committee which recommended some changes to the proposed Covenants be invited to a meeting to discuss their recommendations.  Also, a fresh set of proposed Covenants will be distributed for further discussion and possible incorporation of the committee's proposals.  There was also some question about the best format of the document - Microsoft Word with a method of underlines, cross-outs, change bars and color coding - to convey proposed changes from the original.  This format will be determined at a future meeting.  Brad Sweet has volunteered to lead the final preparation of the new Covenants along with the presentation to the membership.

Common areas: Organize work days to keep the common areas free from weeds and saplings.

Aeration equipment: Find a better way to suppress the noise from the aeration equipment - especially the unit behind the Cole residence.

Westar transformers: Find a method for cleaning up and/or painting some of the Westar transformer boxes in the sub-division.  The only restriction from Westar is that the serial numbers and other information no be covered.

Communication to our members: Brad Sweet is volunteering to be in charge of a periodic newsletter.  It would be distributed about every three months and probably hand-delivered to the membership by the zone reps and volunteers.

The next meeting will be on October 15, 2018 at 7:00PM.  The location will be at Mary Hill's home at 142 S. Forestview.

Meeting was adjourned at approximately 8:05PM.

Michael Ball, Secretary