October 2022 HOA Meeting Minutes
The October meeting of the HOA Board was called to order at Teresa Powell’s home on Monday October 10, 2022 at 6:37pm. Members in Attendance: Micheal Ball, Teresa Powell, Jeff Hoetmer, Brad Sweet, Sandra Zen, Steven Fuller, Agnes Johnson. HOA management in attendance – Carrie Draut Jana Gibson.
The September Annual Meeting and October Special Meeting Minutes were reviewed and approved.
Officer Elections were held and led by Micheal Ball. Jeff Hoetmer nominated Micheal Ball as President, Michael Ball accepted the nomination, it was voted on and passed with a unanimous vote. Michael Ball nominated Teresa Powell as Vice President, Teresa accepted the nomination, it was voted on and passed with a unanimous vote. Michael Ball nominated Steven Fuller as Secretary, Steven accepted the nomination, it was voted on and passed with a unanimous vote. Greg Heiny was not present so the board agreed to leave the last board position of Treasurer vacant until a proper vote could take place.
Zone Rep reports were then given. Agnes Johnson reported that the home at 280 S Forestview St. had sold and renovations were starting/underway. The owners are aware that it may not be used as a rental property. Brad Sweet reported that the Cat Tails had been sprayed and were dying, he will attempt to pull them out at some point. There was some discussion on finding a potential candidate for the zone 4 rep vacancy. There was discussion about sending an email or letter to all the residents to better inform about community property access following the discussion at the Special Assessment meeting.
During review of the Special Assessment, Michael Ball pointed out that according the the bylaws, Page 2 Section 5, proxy votes were not properly handled prior to the vote. This doesn’t change the results but more care will be taken the next time a vote will occur.
The revised budget for 2022-23 was presented by Michael Ball, a vote was taken and it was approved with a unanimous vote.
Concerns were raised by Michael Ball about inconsistency by the HOA inspectors, the community managers took note and will address the issue with the inspectors. It was noted that the northern section of Rainbow Lakes West 3 gets their trash picked up on Tuesday, because of this, weekly inspections should be moved to Wednesday.
It was brought to the attention of the board that our contract with the HOA management company stipulates that any HOA meetings must start no later 6:30 pm. This has been noted and will be adhered to in the future. It was agreed that monthly HOA meetings will continue to occur the second Monday of every month. Agnes Johnson graciously offered her home for the November Board meeting.
Discussion was had with regards to docks on the lake, specifically who has access to them and can residents run other residents off of docks “on their property”. It was noted by the HOA management company that legally, since the docks are on the community lake, they belong to the community as a whole. Therefore it was specifically noted that no resident has a right to run another resident off a dock that they consider theirs, or built themselves, behind their property. It was also noted that no new docks can be put in without direct approval from the board as a whole.
Concerns about the failure of the special assessment were made. It was noted that other communities in this area had neglected to maintain storm/flood drain ways and the city came in, took control of the issue, and placed hefty special taxes on the homes in said communities. Since this isn’t something we want to happen to our community, there was discussion about having an informational session with the HOA to better explain the need and reason for the revitalization of the lake. There was also discussion about if we should combine the repairs to the lake with a new effort to build a walking path around the lake. We encourage all members of the HOA to attend the board meetings or contact your zone reps to voice opinion about what is wanted for the community by the community. It was noted that should special assessments not be approved, dues may have to be raised over the coming years to accommodate the costs.
The meeting was adjourned at 8:15pm. The next Board meeting will be held on Monday Nov. 14th at 6:30pm sat Agnes Johnson’s Home. 229 S Forestview St.