The February meeting of the HOA Board was called to order at Mary Hill’s house on Monday, Feb 14, 2022 at 7:00pm. Members in attendance: Michael Ball, Teresa Powell, Lynn Guinn, Agnes Johnson, Mark Stolz, Mary Hill, Sandra Zeh, Jeff Hoetmer, Brad Sweet, Ken Hughes, & Al Cavalaro. The January minutes were reviewed & approved as written (unan). We also welcomed our new HOA Mgmt. rep- Kayla Brown.
Lynn reported that the HOA’s cash position was down considerably, due to unplanned maintenance items that were done in 2021, plus a LOT of upcoming items in 2022, including more tree removal, rip rap work around the lake, and more sprinkler system work expected. Lynn stated that the work to be done was based on prior history or quotes from 2021, and that those bids were probably outdated in this new year. Lynn presented several charts that showed a couple options to bolster the HOA’s cash position, including a permanent increase of dues by $50/yr, plus several one-time special assessments– $150, $250, and $300 per homeowner. A LOT of discussion followed, with the Board finally agreeing to request the assessment of $300 per homeowner, which would ensure the cash strength of the HOA, and enable work that needs to be done in 2022 could be paid for prior to that work starting. The vote was unanimous. The Board (and HOA Mgmt.) will now seek to update quotes for large tree removal & the rip rap project (including re-doing what has already been started). Updated pricing will be requested from Premium Arbor (tree removal), and Twin Rivers (rip rap).
The Board reviewed the most recent inspection report, and decided to set a date for completion of 4 work projects that have been flagged by HOA Mgmt.- house painting by Waterburys, completed fencing by Kampschroeders, basketball goal repair by Genos, and resolution of dumpster placement by McElroys– all due to be done by June 1, 2022. These homeowners will be notified of this request, and if work isn’t completed by then, fines will ensue.
There were still 8 homeowners who were delinquent on 2021-2022 dues, and lien processing has begun.
The Board established dates for several events this year– placement of a Waste Connection dumpster (requested by several homeowners) by the common area was set for May 16-23, 2022. The Board decided to NOT have a neighborhood garage sale, as last year’s sale drew only a small handful of participants. The Board also decided to NOT have a Fall picnic, as last year’s event was sparsely attended, and the Board wishes to conserve funds. The annual meeting will be held on Saturday, Sept. 17, at the common area. A meeting to discuss the upcoming special assessment (discussed earlier in this letter) will be held in late April or early May, depending on finding a building that will allow the meeting to be held (fire station is not open for a meeting like this anymore).
New signs still need to be put up. A target date of Saturday morning, March 26, was suggested, with maybe more work being done that day as well. Folks who wished to be contacted for volunteer work will be notified. Anyone is welcome to help out here, and if you know of anyone who wants to help, please contact one of the Board members.
Brad Sweet has offered to put out a spring & fall newsletter to the membership (THANKS). He thought he had enough content for the spring letter, but asked everyone to submit ideas for the fall letter. Some suggestions were offered– profile new neighbors who have moved in, profile current neighbors who have done random acts of kindness or who have helped in the area, etc. It was also requested that we publish a list of all Rainbow Lake residents & their respective addresses. It would be nice to know who your neighbors are.
The meeting was adjourned at 8:25pm. The next Board meeting will be at 7pm on March 21, at Mary Hill’s home.
Mark Stolz, Secretary