Month: October 2021

The October meeting of the HOA Board was called to order at Mary Hill’s house on Monday, Oct.18, 2021 at 7:00pm.  Members in attendance:  Michael Ball, Teresa Powell, Lynn Guinn, Agnes Johnson, Mark Stolz, Mary Hill, & Jeff Hoetmer.  The August minutes were approved as written (unan), as were the minutes from the Sept. general meeting.

The first order of business was to elect officers for the 2021-2022 year. A motion was made to retain all the current officers in their present jobs for the next year– Mike Ball (Pres), Teresa Powell (VP), Lynn Guinn (Treasurer), and Mark Stolz, (Secretary).  The motion received a 2nd, and it was approved unanimously.  Mary Hill was then voted in as Zone 2 rep.

Discussion was held on the quality of service being provided by HOA Mgmt., and it was decided that the Board would write a letter to Rodney to call some things to his attention– failing attendance by HOA Mgmt. at the monthly Board meetings, not collecting fees for non-compliance issues (3 home owners had compliance issues), and neighborhood inspections not being performed on a regular basis. Mike took the action to draft the letter, which will be forwarded to Mark for review & input. Lynn made note that HOA Mgmt. has done some good things for the Board as well, but ALL attendees think the letter is warranted.

The Fall Festival was discussed, and it was a general consensus that it went well. Though we budgeted $500 for the event, donations helped offset that amount, and the net amount spent was closer to $300. The Board discussed moving the event next year to October to try & catch a cooler day, but all in all, the event was viewed as a success. Many thanks go out to Jana Pote & her committee for all their hard work on that. We also need try to figure out a way to get more neighbors to attend next year. The Board will also get in touch with our community police officer to see about curtailing some of the excessive fireworks shot over the lake on the next July 4 holiday.

A note was sent to the Board, saying there was still a problem with the sprinklers at the Maple entryway. Mark took an action to contact Dave Pote to see if there is an issue there. Since the sprinklers go off so early, nobody could confirm if they are still running right. More to follow on this.

Brad Sweet has updated the neighborhood mailing list, and copies will be forwarded to all Zone reps and the officers.

The Board discussed putting up the 3 new signs we have, and it was decided that we would ask for volunteers to help with that. 2 post holes per sign will need to be dug, and the old posts will need to be removed. It was also decided that the Board would see about attaching an add-on to these signs that says “A Covenant Community” at the bottom, per a suggestion from one of the home owners.

Lynn reported that some work had been done on the large tree branch that is in the lake towards the south end. The Board will organize some volunteers to see about removing it from the water, cutting it up, and getting it hauled off.  Lynn thought it would take at least 4 guys 3-4 hours to get that done.

The meeting was adjourned at 8:15pm. The next Board meeting will be at 7pm on November 15 at a yet-to-be determined location.

 

Mark Stolz, Secretary

The September general meeting of RLHOA was called to order in the common area of the neighborhood along Forestview St. on Saturday, Sept. 18, 2021 at 11:15am.  Board members in attendance:  Michael Ball, Teresa Powell, Lynn Guinn, Agnes Johnson, Mark Stolz, Sandra Zeh, & Jeff Hoetmer. Numerous HOA members were also in attendance.  Prior to this meeting, an agenda was sent to the membership, along with the financial report from 2020-2021, and the proposed budget for 2021-2022.  Item #4 (report on valid proxies) was stricken from the agenda, as the only vote that would be done would be for future officers on the Board. A timekeeper & tellers were appointed for the meeting.

Mike Ball, the HOA president, presented a review of the past year– Fall Celebration 2020, solar panel guidelines put in place (in accordance with the ACC), Spring Cleanup, status of the rip rap project, June Garage Sale, new HOA signs, a large tree removal, and repairs done on the entryway sprinklers.  All in all, a good year.  He also reported that if we get enough members to sign up to Waste Connections for their trash service, the neighborhood would receive the free placement of a large dumpster once a year.

Dues notices have been mailed out and are due by Oct. 1, 2021. Any dues that are NOT paid by the end of the calendar year will be subject to fines or lien placement on their property.

Lynn Guinn presented a review of the financial report from 2020-2021, and he also went through the proposed 2021-2022 budget.  The 2020-2021 budget was overspent, due to some heavy maintenance items that were done this year (removal of large tree, sprinkler repair, etc.).  Funds were moved from savings to help with these bills.  However, the same budget was recommended for next year.  A motion was made to accept the new budget, and it was approved unanimously.  Lynn also presented a 2-3 year summary of some significant expenses that are coming up (more tree removals and lake maintenance), and it is possible that a special assessment will be needed to fund those.  That issue will be addressed by the Board in the coming months.  One of the members asked if anyone knew of an aquatic-safe spray that could be used on saplings growing around the lake.  The Board took note & will look into that.

Mike Ball stated that he & Teresa would serve another 2-year term on the Board. A motion was made by Mary Hill to retain these officers for the 2021-2023 fiscal years (10/21-9/23), and it was approved unanimously.  The Architectural Control Committee was also retained for another year.  A big thanks to Al Cavallaro & his group for doing a good job again this past year.  Finally, one of the residents asked that something be done about the proliferation of BIG fireworks that are being shot off around & over the lake on the July 4 holiday, noting that a fire was started last year.  The amount of BIG boomers has increased over the years, and it’s time something was done.  The Board will contact our neighborhood community police officer for information on this.

The meeting was adjourned at approximately at noon. The next Board meeting will be at 7pm on October 18 at the home of Mary Hill.

The Fall Festival 2021 was conducted after the meeting, with a picnic lunch, bouncy house, snow cones, and a hay rack ride for all neighbors.  Many thanks goes to Jana Pote, Teresa Powell, Megan Elpers, Janna Geno, & Kim Mann for making this all possible.  The HOA also wanted to thank the sponsors who helped make this possible– Wade West ($250), Dustee Self ($100), and HOA Mgmt. ($200 credit on our monthly bill).  We also need to say thanks to Mary Hill (tableware & buns), Lynn Guinn (bought & cooked the hot dogs), Terri & Steve Jones (bubble toys for the kids), Keith Mann (horses & wagon), Alex Hunt (use of the DJ equipment), and Dave & Janna Pote (thank you gift bags for the police & firemen, paper goods, use of their outdoor tables, ice).  It was a good day.

Mark Stolz, Secretary