Month: August 2021

Minutes of Meeting of the RLW3 Board of Directors
August 9, 2021
Members in attendance:
Michael Ball President, Theresa Powell VP, Lyn Guinn Treasurer, Agnes Johnson Zone 1, Ken Hughes Zone 2, Sandra Zeh Zone 3, Robin Norris HOA Mgmt Services, Al Cavallaro ACC, Nancy Kyle Baker, Mary Hill ACC.
Meeting was called to order at 7:08 p.m. at the home of Mary Hill 142 S. Forestview St.
Officer Reports:
Lyn Guinn requested HOA Mgmt Services provide him with a copy of the proposed budget for 2021-2022 this week so it may be reviewed and approved by the board prior to mailing to the membership as part of the annual meeting notice.
Theresa Powell reported that the Fall Celebration committee met and is proceeding with plans for the event on September 18 at noon on the community property.
Rip Rap on Reserve A: Still need to resolve the issue with Twin Rivers regarding how the rock was laid on Reserve A. This needs to be resolved by August 20.
162 S Forestview Ct. A tree behind this property on community property has split and fallen creating a problem. Five (5) bids have been received to remove and grind this tree.
Another tree has fallen and is laying at the far east end of Reserve A. Following a great deal of discussion, a call was placed to John Voth of Twin Rivers (who provided a bid for removal of 4 cottonwood trees on Reserve A) to arrange a meeting with him to discuss negotiating his bill to include the tree at 162 S.Forestview Ct. He agreed to meet with board members at 5 p.m. on August 10th at 162 S Forestview Ct. A bid to remove the tree from the water at the far east end of Reserve A was also discussed. This bid was $275 (Premier Arbor) and was questioned. Mike Ball with talk with this bidder further to clarify the manner of how the work is to be down.
If necessary a special meeting of the board will be called to resolve this issue.
Monument Sprinklers: The sprinklers in the monuments are not working. Mary Hill will contact Harpco for a repair/resolution. The GFI switch (fixture) may also need to be replaced.

New Business:
President Mike suggested it would be a good idea to develop a list of volunteers in the neighborhood who would occasionally assist with emergency repair projects. It was suggested that we place a request for volunteers in our next newsletter.
Dues Invoices: It was discussed and agreed that future dues invoices will include a notice that if the annual dues are not paid by a specified date that a lien will be filed on their property and additional fees will be incurred. Too many homeowners are not paying their dues in a timely fashion putting us at risk of meeting the HOA financial responsibities.
Compliance issues: Robin requested direction on these issues:
One property owner has been unable to hire a painter to take care of a problem, this owner will be given 30 additional days. The second homeowner has had an issue for well over a year and keeps providing excuses. This owner will be given 2 weeks to provide a resolution, or fines will begin. Two other homeowners have not responded and will be moved to fine status.

The meeting was adjourned at 8:15 p.m.

Mary Hill, Secretary ProTem

The July meeting of RLHOA was called to order at 7:00 p.m. at the home of Mary Hill on Monday, July 19, 2021.   Members in attendance:  Michael Ball, Teresa Powell, Lynn Guinn, Agnes Johnson, Mark Stolz, Mary Hill, Sandra Zeh, Jeff Hoetmer, Ken Hughes, and Robin Morris (HOA Mgmt.).  Minutes of the June meeting were approved as written (motion by Jeff & 2nd by Teresa- unan.).

It was reported that there were 10 owners who were past due on their annual dues (only 2 that had a substantial balance), and they had been notifed of this multiple times. Liens will be filed against these homeowners in the next couple weeks. It was also decided that late homeowner dues for the next year will be addressed prior to the end of 2021.

Several homeowners were cited with non-compliance issues, dating back for many months. A motion was passed that these homeowners (Ellis, Waterbury, Kampschroeder) would be given until September 1, 2021 to get compliant.

Old business– The first phase of the rip rap project was completed in June.  The rock that was delivered did not cover as much of the shoreline as we thought, and it was decided that the Board should meet with Twin Rivers again to discuss ways to improve if we go ahead with more rock placement.  Robin would call Mike at TR to set up a meet.

New business– Progress is being made on the Fall celebration scheduled for Saturday, Sept. 18.  Teresa reported that a PA system would be present, and that the deposit for the bounce house was made.  She also noted that adult supervision would be needed for the bounce house while small kids were using it.   She then noted that we needed to come up with signage for any business that wanted to help sponsor that day.   If anyone knows of any small business folks who would like to advertise for their business by helping with the picnic expenses that day, please contact one of the Board members.

Ken noted that there was a very large tree branch in the lake, and a couple Board members would check this out.  Ken & Mark also requested names & addresses of the current RLHOA members so we all know who our neighbors are.

Patti Sweet reported that there may be problems with the entryway power outlet & sprinklers.  That will be checked out before the next meeting.

Lynn suggested that Board members compile a list of large capital projects that could be coming up in the next 1-3 years so we can apprise the membership at the Sept. meeting.  There are several LARGE trees on common property that will need to be trimmed or taken down, which could cost several thousand dollars each.  Other ideas include possible maintenance on the Reserve B spillway & maybe more rip rap needed on that body of water as well.  Please forward your ideas to Lynn, prior to the August meeting.

Finally, a discussion was had that spoke to whether initiation fees had been collected from new homeowners who had moved into the neighborhood.  It was noted that the October 2019 covenant updates included a provision for charging a new homeowner moving in an initiation fee of $100.  It was discovered after the July 2021 meeting that these initiation fees had NOT been collected. This will be discussed at the August meeting.

The meeting was adjourned at approximately 8:25p.m. The next Board meeting will be at 7pm on August 9 at the home of Mary Hill.

Mark Stolz, Secretary