The meeting was called to order at 7:06 p.m. at the home of Mary Hill.
Members in attendance:
Michael Ball, Teresa Powell, Mary Hill, Agnes Johnson, Ken Hughes, Megan Elpers, Lyn Guinn, Mark Stolz and Robin Morris (HOA Mgmt).
Minutes of the September meeting were approved
.Election of Officers for 2020-2021:
Michael Ball, President
Teresa Powell, Vice President
Mark Stolz, Secretary
Lyn Guinn, Treasurer.
For information purposes the Zone Reps for 2020-2021 are: Agnes Johnson, Zone 1, Megan Elpers, Zone 2, Sandra Zeh, Zone 3, Zone 4 – none identified Jeff Hoetmer, Zone 5.
Megan Elpers reported on the October 31 Meet and Treat Social planned for community property. Flyers have been delivered to all homeowners and information posted on our Facebook site, and on all mail receptacles.
Mary Hill reported that the ACC had received a request for the installation of solar panels to a home in our community. This is not addressed in our covenants.
Robin Morris was asked to provide information on what other HOAs are using a guide. A draft of proposed guidelines for our association was provided and discussed. The ACC will meet and prepare a final draft of guidelines for presentation to the Board of Directors for approval at the November meeting.
Mowing of commons ground. Robin will check and verify the cost to mow the community property. We believe the agreement is that he will mow the area east of 135th Street North of Maple 3 times in 2020-2021 for a cost of $350 per mowing. Robin was asked to verify this information.
Lawn Sprinkler maintenance: The sprinkler system at the Maple Street entrance is a self-draining system located under the bridge on the west side.
Ken Hughes asked if there was paint available to paint the backside of the monument where the sprinkler controller was previously located. He will try and match the paint to paint this area to match the rest of the monument which was recently moved higher on the back of the monument when it was replaced. The controller had failed due to age and exposure to water and the elements.
Lake aerators: We were notified that the aerator at the east end of Reserve A is now and has not been working for 2 months. Dave Dauffenbach was contacted by Keith Stutzman to see what is wrong with the electrical system. This is the only system that has not been replaced or repaired.
Rip-Rap Policy: It was brought up at the annual meeting that there are areas along Reserve A where there is virtually no rip-rap left in place. It was pointed out that there was never any rip-rap installed behind one residence because railroad ties had been placed at the water’s edge by the homeowner when the home was originally built. Thru the years area children throwing rocks onto the ice on the lake reduced some of this rip-rap. It was suggested that perhaps we should have a retrieval party, and let the children get into the lake and with supervision put the rocks back along the edge. Robin was directed to obtain information on companies providing rip-rap services and the associated costs
.Robin Morris requested direction on delivery of the amendment to the covenants approved at the annual meeting. It was agreed to provide an email copy to those with internet service and a paper copy sent to homeowners without internet service.
Robin will prepare a newsletter providing a copy of the approved covenant amendment and information on the October 31 social.
Michael Ball ask for information on the liability coverage for the HOA property and the Board of Directors.
We were reminded that action on updates to the area No Trespassing signs needs to reviewed next year, to add “A Covenant Community” to the signs.
We will develop plans for future community events after the first of the year. The Board does not typically meet in December.The meeting was adjourned at approximately 8:15 p.m.The next meeting will be at 7 p.m. November 16th, at the home of Mary Hill.
Mark Stolz, Secretary