Month: February 2020

Members in attendance:
Mike Ball, President; Teresa Powell, Vice President; Brad Sweet, Treasurer; Mary Hill, Secretary; Agness Johnson, Zone 1, Ken Hughes, Zone 2, Sandra Zeh, Zone 3, Jeff Hoetmer, Zone 4; Ashley Derret, HOA Mgmt

Meeting was called to order at 7:07 p.m.

Minutes of the January meeting were approved as printed.

Treasurer reported a Total Assets of $28,205.27. Our total expenditures for the month of January were $767.64. He further reported that he had not made contact with the two outstanding balance account holders, nor had he taken the action to move the checking account assets at Intrust Banak to the Money Market Fund. He will endeavor to accompish this before the next meeting.

It was pointed out that the new Resident List is shown on a page in the financial report by the same name. It identifies the new owner of the property at 236 S Forestview Ct. Zone reps should monitor this information for information on their respective zones.

Old Business:
A discussion regarding the damage to trees on the reserves resulted in a motion that we purchase chcken wire to wrap the trunk of trees on the reserve to provide protection for the beavers, not to exceed $150.00. Motion carried. Brad Sweet and Ken Hughes will take the necessary action to procure the chicken wire and associated hardware and wrap the tree trunks. If the tree is heavily damaged we will arrange to have the tree cut down.

New Business:
Upcoming events were discussed with the following decisions.
This year we will host a tree mulching service to homeowners. This is the result of the number of tree limbs and material that were put in the dumpster last year. We will accept tree limbs and tree waste material only which the homeowners may locate on the community property on South Forestview, on May 16 and 17. We will then have a vendor mulch the material for removal from community property.

We will make contact with the HOA’s in close proximity (Auburn Hills, Maple Dunes, Pineridge, Breezy Point) regarding their planned dates for a community garage sale. We will schedule our sale based on the information we receive about their plans for this event. This will increase the amount of traffic that is generated for each of the HOAs.

Mowing of West end of Reserve A. It was brought up at the annual meeting that this area is in need of maintenance. We have one bid and will attempt to obtain at least one more before we proceed with action on this request. The first bid was for $400.

Once all these subject (community garage sale, tree debris removal and mowing of West end of Reserve A) are coordinated, a newsletter will be prepared and forwarded to the members.

The next meeting will be held on March 16 at 142 S Forestview St. at 7 p.m.

Meeting was adjourned at 8:06 p.m.

Mary Hill Secretary

Minutes of
Rainbow Lakes West 3rd HOA Board Meeting
January 20, 2020

Michael Ball, President Mary Hill, Secretary
Jeff Hoetmer, Zone 5 Agnes Johnson, Zone 1
Brad Sweet, Treasurer Ken Hughes, Zone 2
Ashley Derret, HOA Mgmt

The meeting was called to order at 7:00 p.m.

The minutes of the November, 2019 meeting were approved as printed.

The President’s report was deferred to Old Business.
Brad Sweet reported a Balance on hand (all assets) of: $28,812.78.
There are 11 homeowners with unpaid assessments, two of which owe $320.00.
It was agreed that we would write-off the $1.25 late fee on 4 homeowner accounts.
It was also agreed that we will close out the Intrust Bank checking account and move the remaining funds in our Intrust Bank money market savings account, to earn more interest.
I was agreed that we will reach out to our two members with $320 outstanding dues in an effort to collect these funds.

It had previously been reported that two of the Areators may have problems (excessive noise). ESI (Dave Dauffenbach) recommended that we replace these two areators for a total cost of approximately $2000. It was moved, seconded and unanimously approved to replace the two areators. We will then have three (3) new areators working on Reserve A.

Compliance letters will go out tomorrow to all homeowners who are in violation of the covenants regarding trailers, vendor signs and trash cans .

It was reported that there is Beaver activity on Reserve A. Following a lengthy discussion, Ashley was directed to prepare an email for distribution to the members regarding this beaver activity on Reserve A. Mike will provide additional information to be included in the e-mail.

The next meeting will be February 17, 2020 at 7 p.m. at 142 S. Forestview St.

Meeting adjourned at 8:26 p.m.

Mary Hill, Secretary