10/21/2019
Attendees:
Mike Ball Mary Hill
Brad Sweet Agnes Johnson
Ken Hughes Jeff Hoetmer
Sandra Zeh Al Cavallaro
Ashley Derret Rick & Bev Smiley
Jana Pote
The meeting was called to order at 7:04 at the home of Mary Hill, 142 S Forestview St.
It was moved and seconded to approve the minutes of the September meeting. Motion carried.
New Business:
Mike Ball was elected President; Mary Hill was elected Secretary and Brad Sweet was elected Treasurer.
It was moved and seconded that an Electronic copy and the original signed copy of the new Covenants will be permanently filed at HOA Management Services. A copy will be provided to be Brad for publishing on the Website. Each board member has already been provided an electronic copy. Motion carried.
It was moved and seconded that we collect an initiation fee of $100 from new homeowners; the funds to be placed in the Reserve A and B maintenance fund. Motion carried. This action is authorized by the new covenants.
A lengthly discussion of the ongoing improvement project at 158 S. Forestview Ct. was conducted. We called the homeowner (who was out of town) and asked questions. It was concluded that the Board needs to meet with the homeowner, and the date of Monday October 29 at 5:00 p.m. was confirmed. The project has a stop work order because the concrete contractor did not pull a city permit.
It was moved and seconded that the non-compliant issue with 106 S. Forestview Ct. will be allowed to continue because of previous documented approvals from the board. Motion carried. Ashley will contact the attorney for direction on filing this non-compliant approval with the Register of Deeds office.
There was a lengthy discussion on how to deal with the problem of non-compliance issues; some have been a problem for a long time, others are a problem because of the newly approved Protective Covenants. Should the Board start sending non-compliance letters immediately, or should we act more slowly by working with the worst offenders first? There will be further discussion at the next meeting. Ashley was directed to prepare a newsletter reminding homeowners that with passage of the new Protective Covenants, they could be in violation e.g. cars and trailers permanently stored on the property, trash cans stored in front of garage doors, etc.
The next meeting will be November 18 at 7p.m. at the home of Mary Hill, 142 S Forestview St.
Meeting was adjourned at 8:50 p.m.
Mary Hill
Mary Hill, Secretary