Month: November 2019

Michael Ball, President                                           Mary Hill, Secretary

Jeff Hoetmer, Zone 5                                              Agnes Johnson, Zone 1

Teresa Powell                                                           Brad Sweet, Treasurer

Ashley Derret, HOA Mgmt                                      Wade Waterbury

The meeting was called to order at 7:00 p.m.

Wade Waterbury reported when notified of his non-compliance with the covenants, he installed pickets on his gate to the backyard where the car has been stored.  He then called Ashley to report this action and was informed that he cannot just install a fence without approval of the ACC.  He was instructed to fill out a DRC form and submit for approval to the ACC.  A discussion followed and the consensus was he should submit the form for approval but expect it to be denied because his lot does not qualify for a privacy fence situation.  His lot is identified as a lake lot in the covenants.  He was informed the ACC Board would respond to his DRC request soon.  He was informed the best solution would be to get the car in running order, provide the required documentation, and park the vehicle in his driveway.

The minutes of the October 21, 2019 meeting were approved.

The President’s report was deferred to Old Business.

Brad Sweet reported a Balance on hand (all assets) of:  $31,113.08.

There are 23 homeowners with unpaid assessments, two of which owe $320.00.

Old Business:

President Mike provided a brief description of the meeting with the homeowner at 158 S. Forestview Ct and the resultant meeting of the Board and ACC members on November 11.  After a lengthy discussion, and review of the Attorneys response to our questions, additional actions were noted for a response from the homeowner.  Ashley Derret was directed to obtain estimates for the backfill of the terrain to the retaining wall (either as proposed, or if required, to backfill back to the property line).  The retaining wall, as proposed, we believe, would be at an elevation of 1325, which is 1 foot below the flood plain of 1326.  The engineering documents previously provided do not provide the elevation information. 

New Business:

Teresa Powell was elected Vice President.

It was moved and seconded that following the second compliance review, in January 2020, those homeowners in violation of the covenants will be so notified in writing.  Motion Carried.

The next meeting will be January 20, 2020 at 7 p.m. at 142 S. Forestview St.  The exception may be a meeting for additional review of requested information regarding the project at 158 S. Forestview Ct.

Meeting adjourned at 8:50 p.m.

Mary Hill, Secretary

10/21/2019

Attendees:

Mike Ball                                                     Mary Hill

Brad Sweet                                                 Agnes Johnson

Ken Hughes                                                 Jeff Hoetmer

Sandra Zeh                                                  Al Cavallaro                                                

Ashley Derret                                              Rick & Bev Smiley

Jana Pote

The meeting was called to order at 7:04 at the home of Mary Hill, 142 S Forestview St.

It was moved and seconded to approve the minutes of the September meeting.  Motion carried.

New Business:

Mike Ball was elected President;  Mary Hill was elected Secretary and  Brad Sweet was elected Treasurer.

It was moved and seconded that an Electronic copy and the original signed copy of the new Covenants will be permanently filed at HOA Management Services.  A copy will be provided to be Brad for publishing on the Website.  Each board member has already been provided an electronic copy.  Motion carried.

It was moved and seconded that we collect an initiation fee of $100 from new homeowners; the funds to be placed in the Reserve A and B maintenance fund.  Motion carried.  This action is authorized by the new covenants.

A lengthly discussion of the ongoing improvement project at 158 S. Forestview Ct. was conducted.  We called the homeowner (who was out of town) and asked questions.  It was concluded that the Board needs to meet with the homeowner, and the date of Monday October 29 at 5:00 p.m. was confirmed.  The project has a stop work order because the concrete contractor did not pull a city permit.  

It was moved and seconded that the non-compliant issue with 106 S. Forestview Ct. will be allowed to continue because of previous documented approvals from the board.  Motion carried.  Ashley will contact the attorney for direction on filing this non-compliant approval with the Register of Deeds office. 

There was a lengthy discussion on how to deal with the problem of non-compliance issues; some have been a problem for a long time, others are a problem because of the newly approved Protective Covenants.  Should the Board start sending non-compliance letters immediately, or should we act more slowly by working with the worst offenders first?  There will be further discussion at the next meeting.  Ashley was directed to prepare a newsletter reminding homeowners that with passage of the new Protective Covenants, they could be in violation e.g. cars and trailers permanently stored on the property, trash cans stored in front of garage doors, etc. 

The next meeting will be November 18 at 7p.m. at the home of Mary Hill, 142 S Forestview St.

Meeting was adjourned at 8:50 p.m.

Mary Hill

Mary Hill, Secretary