Month: November 2017

Rainbow Lakes West 3rd HOA Board Meeting
Nov. 20, 2017

Attendees: Brad Sweet, Keith Stutzman, Jana Pote, Dee Means, Agnes Johnson, Tom Rausch, Nate Adams, Rodney Wright (VP HOA Management Services), Kara Smith (HOA Management Services)

The meeting was called to order at approximately 7:00 p.m. at the home of Dee Means, 115 N. Rainbow Lakes Road.

Agenda items:

1. Introductions

2. Minutes from October board meeting were approved.

3. Mary, Brad and Phil have gone to the bank to get signature cards changed and paperwork completed for HOA Management Services to handle the paying of bills.

4. Brad and Keith reported that the broken pump at the east end of Reservoir A will be repaired/replaced by Dave Deffenbach, a homeowner. Dave did the original wiring and installation of the aerator pumps, and has offered to do the work at his cost. The board is grateful for his generosity. Cost will be approximately $450.

5. Kara reviewed the financial statement.

6. Zone rep reports:

a. Agnes: concern about the weeds/unkempt bushes around the signs at the front entrance. The board would like to plan a volunteer work day next May when the landscaping can be updated and cleaned up. Details to come. It was also suggested that we ask homeowners to sign up for one week during the summer to volunteer to care for the landscaping.
b. The question was raised concerning who puts up our Christmas lights each year at the front entrance. We were unsure who does that.
c. Keith stated that parked cars/trailers that are left for extended periods of time need to be reported to the city by calling 911. This is a city issue, not an HOA issue. An officer will come chalk the tire of the reported vehicle, and it will be impounded if not moved after the warning.

7. HOA Management Services report: They continue to document and sent notices regarding yard clean-up, exterior projects, and junk in driveways.

8. New homeowner Tom Rausch and roofer Nate Adams attended to discuss a concern about the roof approval process. The board agreed that the approved roofing materials list needs to be updated and will have the architectural approval committee begin this process as soon as possible. In the meantime, Tom will meet with Al Cavallaro (ACC chair) to get approval for his roof this week.

9. Rodney discussed the proposed changed to the covenants. Several revisions will be made and the HOA will have the opportunity to vote on the changes in the near future.

10. Jana asked about putting up “No Soliciting” signs at each entrance, but some felt that these are ineffective. Rodney stated that we should simply call 911 and report a suspicious person when solicitors come to our neighborhood. The police will verify whether they have a license to solicit in Wichita.

11. Brad will notify the board of the date and time of the next board meeting. The board typically does not meet in December.

The meeting was adjourned at 8:40 p.m.

Rainbow Lakes West 3rd
HOA Board Meeting
October 16, 2017

Attendees: Brad Sweet, Keith Stutzman, Jana Pote, Dee Means, Agnes Johnson, Al Cavallaro, Mary Hill, Kenny Hughes, Terri Wolfe (HOA Management Services)

The meeting was called to order at approximately 7:00 p.m. at the home of Mary Hill, 142 S. Forestview.

Agenda items:

1. Introductions were made as many new board members were in attendance.

2. Minutes from August board meeting were approved.

3. Election of officers:
a. President: Brad Sweet
b. Vice President: Dee Means
c. Secretary: Jana Pote
d. Treasurer: Mary Hill

4. Mary, Brad and Phil will go to the bank to get signature cards changed as a result of the change of officers.

5. Contact information for board members was compiled. Terri Wolfe will send a finished list.

6. The covenants and by-laws need to be updated so they comply with state laws and other HOA’s. Previous attorneys have not been successful in making them fit our HOA. Rodney with HOA Management Services will be working to correct this problem in the very near future, hopefully before our November meeting.
a. The revisions/improvements to the covenants and by-laws must be approved by a 60% majority vote of the homeowners. A decision will likely be made at our November meeting as to how the vote will take place (special meeting, door to door by zone reps, other?).
b. The discussion clarified that covenants are the agreed-upon restrictions and protections with which homeowners agree to comply upon purchasing a home in the HOA, and that the by-laws provide the structure by which the HOA board may enforce those covenants, conduct business, and govern
themselves.
c. The board will pursue the addition of wording regarding property maintenance (mowing, seeding, painting, trash containers, etc.) as well as the extended parking of RV’s, boats, and non-operational vehicles, which could include fines for failure to comply.
d. The validity of current liens was discussed, acknowledging that new liens will need to be issued upon the approval of the new covenants and by-laws.

7. Terri Wolfe explained the function and purpose of using the services of HOA Management Services. An informational sheet will be distributed to all HOA members which should clarify exactly what we can expect from them.
a. The Architectural Control Committee will no longer accept project requests from HOA members. Rather, homeowners will submit their requests {Project Approval Request, or PAR) through HOA Management Services who will in turn present the requests to the Architectural Control Committee for approval.

b. Emphasis was placed on the fact that the homeowners are not paying additional dues at this time to finance the use of HOA Management. Because the board consists of volunteers AND few homeowners choose to volunteer to serve, the consensus among the previous and the newly-elected board members is that their services will be well worth the cost and will encourage greater homeowner participation in future years. NOTE: At the end of one year with HOA Management Services, homeowners’ dues will need to be increased to fund the cost if we continue to use HOA Management Services. The amount of the increase will be determined as the time grows closer.

8. Terri Wolfe reviewed the covenant offenses noted by HOA Management Services. Photos have been taken for documentation, and a list was provided to board members. Inspections take place approximately bi-weekly.

9. Following the removal of the small dock at the east end of Reserve A, some metal posts remain in the lake. They have been painted red to warn of the hazard. The contractor who removed the dock intends to remove the poles once the water level drops adequately, but this did not happen this year. The board retained $100 of his fee to be paid upon completion of their removal. Another bid for $800 was quoted for removal at this time, but the board feels we should wait a bit longer for an opportunity to have the original contractor complete the job for the final $100.

10. Discussion was held regarding two long-standing covenant violations. The homeowners are aware the violations, but the board is awaiting the covenants and by-laws updates before taking further action.

11. Goals of this board for the upcoming year in Rainbow Lakes West 3rd:

a. Update covenants and by-laws (current ones are available on the HOA website https://www.rainbowlakes3.com/ )
b. Emphasize social involvement (zone gatherings, annual potluck, Neighborhood Night Out)
c. Create a directory for all homeowners (names/addresses provided, homeowners may choose to add phone/email info)
d. Increase annual HOA dues if we continue to use HOA Management Services.

12. The next board meeting will take place Monday, Nov. 20 Mary Hill’s house. All meetings will be scheduled on the 3rd Monday of each month at 7:00 p.m.

Following an expression of thanks to Terri Wolfe for attending, the meeting was adjourned at 8:15 p.m.